Handling Electronically Stored Information (ESI) or data created, transmitted, or stored in digital format in a compliant way has emerged as a pressing concern for legal and compliance teams. Firms that are heavily regulated are more susceptible to litigation and audits that require a thorough e-discovery process for investigating their compliance with industry and region-specific regulations.
What Does ESI Entail?
ESI includes company records and information stored in data center facilities, hard drives, or cloud storage. Employees are considered the biggest producers of electronic data that may one day be needed for analysis in legal proceedings.
Every day, employees generate volumes of information through emails, text messages, video call meeting recordings, voicemails, and social media posts.
With millions of terabytes of data created every day, the volume continues to increase exponentially, with new sources being constantly added.
Despite the large amount of digital data that companies produce, they are responsible for determining how to manage this information, especially given the surge of lawsuits and heightened regulatory scrutiny.
Different Advantages of a Real-Time Archiving System for ESI E-Discovery
A real-time archiving system to archive SMS Android messages and calls can help address concerns related to ESI e-discovery. It ensures that digital communications and documents are captured and stored automatically as they are created. This proactive approach alleviates key challenges that enterprises can encounter during e-discovery.
Real-time archiving minimizes the risk of data loss since the data is captured and archived instantly. It lessens the chance of crucial information being accidentally deleted or altered before it can be reviewed. This is significant in litigation, wherein the integrity of the ESI can be an important factor in the outcome.
A real-time archiving solution also streamlines the e-discovery process by making data readily accessible. With real-time archiving, firms can retrieve documents, emails, or other communications in response to discovery requests. This reduces the time and resources spent looking for relevant data and lowers the overall cost of e-discovery.
Furthermore, real-time archiving solutions like TeleMessage enhance compliance with legal and regulatory requirements. Numerous industries are subject to stringent data retention policies, and a real-time system to archive text messages ensures that these policies are followed automatically. This mitigates the risk of penalties or sanctions and provides a defensible audit trail that is crucial in legal proceedings.